Good Comms | Communication for good

Why pronouns matter and how to promote them in the workplace

Pronouns Day, celebrated every year on the third Wednesday of October, is more than just a date on the calendar. It’s a reminder of the importance of acknowledging people’s identities by using the correct pronouns. For many, this small act can make a huge difference in feeling seen, respected, and included. But what exactly is Pronouns Day, and why are pronouns so important in creating a welcoming environment, especially in the workplace?

A cream-colored card standing on an orange-colored space with various pronouns written on it. Next to it is the word HUMAN in rainbow colors.
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What is Pronouns Day?

International Pronouns Day was established to raise awareness about the significance of respecting chosen pronouns and to educate people on how to use them properly. The day serves as a call to action for everyone—employers, educators, and individuals—to normalize the use of diverse pronouns in all forms of communication. First celebrated in 2018, Pronouns Day aims to make respecting, sharing, and educating about pronouns commonplace in daily conversations.

Why are Pronouns important?

Pronouns are the words we use to refer to people without using their names. Common examples include “he,” “she,” and “they.” Pronouns may seem like a minor part of language, but they carry significant meaning. For transgender, non-binary, and gender non-conforming individuals, being addressed by the correct pronouns is an important aspect of affirming their identity. Research shows that using correct pronouns and chosen names can improve mental health and reduce risks of depression and anxiety in these groups (Russell et al., 2018).

Incorrect pronoun use, on the other hand, can be hurtful and damaging. It can invalidate someone’s identity and lead to feelings of exclusion. Misgendering—using pronouns that don’t align with a person’s gender identity—has been shown to increase stress and negatively impact well-being (McLemore, 2015). Therefore, respecting pronouns is not only a matter of politeness; it’s a matter of dignity and inclusion.

How to promote pronouns in the workplace

Creating an inclusive work environment where everyone feels valued starts with small but meaningful actions. Pronouns are a great place to begin, and here are five practical tips to help promote pronouns in your workplace:

  1. Encourage pronoun sharing
    An easy step is to encourage employees to share their pronouns in email signatures, during introductions, and on virtual meeting platforms. This normalizes the practice and reduces any stigma around discussing pronouns.

  2. Provide training on inclusive language
    Offer workshops or training sessions that cover gender identity, the importance of pronouns, and how to use inclusive language. Education is key to ensuring everyone in the organization understands why pronouns matter and how to use them correctly.

  3. Lead by example
    Leadership plays a crucial role in setting the tone for inclusivity. Managers and team leaders should lead by example by introducing themselves with their pronouns and using inclusive language in their communication.

  4. Create a safe space for discussions
    Open dialogue about gender identity and pronouns should be encouraged. Providing a safe, non-judgmental environment allows employees to share their concerns or experiences, promoting a culture of openness and respect.

  5. Update HR forms and systems
    Ensure that all HR systems, forms, and internal processes allow employees to indicate their preferred pronouns and gender identity. This sends a clear message that the organization is committed to respecting every individual’s identity.

In other words

Pronouns may be a small part of our language, but they have a big impact on our workplace culture. By embracing and promoting pronoun usage, companies can foster a sense of belonging and respect for all employees. Whether through small gestures like updating email signatures or larger initiatives like comprehensive training programs, organizations have the power to create more inclusive environments where everyone feels seen and valued.

References

  • McLemore, K. A. (2015). Experiences with misgendering: Identity misclassification of transgender spectrum individuals. Self and Identity, 14(1), 51-74. https://doi.org/10.1080/15298868.2014.950691
  • Russell, S. T., Pollitt, A. M., Li, G., & Grossman, A. H. (2018). Chosen name use is linked to reduced depressive symptoms, suicidal ideation, and suicidal behavior among transgender youth. Journal of Adolescent Health, 63(4), 503-505. https://doi.org/10.1016/j.jadohealth.2018.02.003
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